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Top 9 Ways To Create An Intelligent Fleet Management System

Nowadays, there’s a plethora of technologies, facilities, and services that will enhance fleet performance.

These fleet management systems try to resolve most of the issues faced by the fleet operators.

Although to identify an ideal fleet management software solution, it’s essential to understand the fundamental requirements of an organization and its performance standards that are being achieved.

The evolution of the business model of several organizations, the marketplace development, and changes in law-making has brought a revolution in the industry.

Moreover, companies are adopting the Internet of Things (IoT) to make comprehensive solutions that can locate and manage vehicle fleets.

With so many opportunities for the future, it’s clear that logistics companies are ready to enter the smarter arena.

Here are the top 9 ways that will make a significant offering to the overall success of the fleet:

Top 9 Ways To Create An Intelligent Fleet Management System

1.Have a Clear Objective

Make sure that you have a clear understanding of the logic behind operating the vehicle fleet and the reason to move the group of vehicles.

2.Make the Policy

Start and approve the structure of your plan; how to provide the vehicles, will the vehicles range from luxurious company cars to business use of a private car; vehicle model to reflect employee status, the area of permitted driver choice and its mileage and replacement life.

3.Create Processes

Set up processes to provide the required outputs. The procedures includes arranging access to maintenance and servicing facilities for drivers, proper reporting, and a method for procuring fuel plus managing driver choice.

4.Vehicle Selection

Select vehicles based on their ability to fulfill the commercial requirement and then its depreciation, non-recoverable VAT, funding, restricted rentals, maintenance and services, repairs & replacements & fuel. Stay cautious about the maintenance of allowance or entitlement over the longer term.


Ensure that the drivers, fleet managers, operators, and any other involved parties are informed about the role they have to play. They should be able to fulfill all the requirements and take all the crucial actions precisely.

6.Define and Review

Consistently audit the accessible data to distinguish those issues which needs attention and attention to management.

It can be obtained separately or by looking for groups of vehicles which are incompatible with the criteria in the field of measurement, comparisons between two similar user groups or even collation against internal standards or external benchmarks.

Keeping in mind the nature of vehicle movement is correct and appropriate.

For example, the duty cycle of users enables them to move at certain distances at a consistent speed.

These factors will consume better fuel, which the user can afford for a long time on a crowded road. However, It’s not necessary that each version is contained in a unique operating position.

7.Measure the Performance

Identify a series of agreed measures that will allow you to monitor the fleet performance accurately.

These may include the number of vehicles in grade, profits, and cost of each employee and may be available at the company, cost center or individual vehicle levels. Identify the reliable and robust routine to gather the critical elements of information.

Focus on improvement in performance, prioritize those areas where legal or organization’s cultural demands are either important in terms of complying with compliance or cost savings.

There are advantages of dealing with improvements in performance in a systematic way, for example by addressing numerous worst cases on a routine basis.

Remember that driver performance management is often a case for the fleet manager and sometimes it will be required to work at the concert to assure the best results.

Also, update the policy and procedures that reflect the significant development in the organization, changes in the law including development and taxation in the support amenities available from the fleet market.

Explicitly, however, give feedback about what happens in your fleet.

8.Make Continuous Improvement

Provide value to your employer by implementing a consistent improvement approach in whatever you do. You can almost always recognize another area of focus by carefully analyzing the information.

However, to make sure that you have not come back to old standards that are already addressed, keep an eye on the current measurements.

9.Incorporate IoT in Fleet Management

By using the right IoT solution, companies can connect their operations, track their assets remotely, stay alert at the moment something’s wrong and gain the visibility of their fleet management systems in real-time. Here are some proven benefits of IoT-based fleet management:

Increased vehicle uptime

Reduced maintenance and fuel costs

Monitor temperature sensitive packages

Monitor driving habits and optimal route suggestion


Managing a fleet of vehicles is not an easy task. You need to take care of every aspect of fleet maintenance and management. For that reason, developing your intelligent system is necessary.

Choose the best fleet management software solution in the industry and scale new revenue channels by openly accessing & business and performance data you need the most.

Most of the solutions are equipped with fleet tracking system where you can easily track your valuable assets, and stay updated & relaxed.

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